Offbeat Education

Offbeat Education is committed to protecting and respecting the privacy of children, young people, parents/carers, staff, and partners. This Privacy Notice explains how we collect, use, store, and protect personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1.⁠ ⁠Who We Are

Offbeat Education provides Alternative Provision and educational support services for children and young people. For the purposes of data protection law, Offbeat Education is the Data Controller for the personal data we process.

If you have any questions about this Privacy Notice or how we handle personal data, you can contact us using the details provided at the end of this document.

2.⁠ ⁠The Personal Data We Collect

We may collect and process the following types of personal data:

a) Learners

•⁠ ⁠Name, date of birth, address, and contact details
•⁠ ⁠Educational information (e.g. school details, attendance, progress, support plans)
•⁠ ⁠Special Educational Needs and Disabilities (SEND) information
•⁠ ⁠Safeguarding and wellbeing information where relevant
•⁠ ⁠Behavioural, engagement, and support records

b) Parents and Carers

•⁠ ⁠Names and contact details
•⁠ ⁠Relationship to the learner
•⁠ ⁠Communication records

c) Staff and Contractors

•⁠ ⁠Names, contact details, and employment records
•⁠ ⁠Qualifications, training, and safeguarding checks (including DBS where applicable)

d) Schools, Local Authorities, and Professionals

•⁠ ⁠Contact details and professional information relevant to service delivery

3.⁠ ⁠How We Collect Information

We collect personal data through:

•⁠ ⁠Referrals from schools, local authorities, or other professionals
•⁠ ⁠Direct communication with parents/carers and learners
•⁠ ⁠Assessment, review, and monitoring processes
•⁠ ⁠Employment and recruitment procedures

4.⁠ ⁠How We Use Personal Data

Offbeat Education uses personal data to:

•⁠ ⁠Deliver safe and effective Alternative Provision
•⁠ ⁠Assess needs and plan appropriate educational support
•⁠ ⁠Monitor engagement, progress, and outcomes
•⁠ ⁠Safeguard children and young people
•⁠ ⁠Communicate with parents/carers, schools, and professionals
•⁠ ⁠Meet legal, contractual, and regulatory obligations
•⁠ ⁠Support quality assurance and service improvement

5.⁠ ⁠Lawful Basis for Processing

We process personal data under the following lawful bases:

•⁠ ⁠Legal obligation – to comply with education, safeguarding, and employment law
•⁠ ⁠Public task – where processing is necessary for the provision of education
•⁠ ⁠Contract – where services are delivered under contractual agreement
•⁠ ⁠Vital interests – where processing is necessary to protect an individual’s safety
•⁠ ⁠Consent – where required, and where consent can be withdrawn at any time

Special category data (such as SEND or safeguarding information) is processed in accordance with UK GDPR requirements.

6.⁠ ⁠Data Sharing

We may share personal data with:

•⁠ ⁠Schools and educational settings
•⁠ ⁠Local authorities and commissioning bodies
•⁠ ⁠Safeguarding agencies where required
•⁠ ⁠External professionals involved in supporting the learner

Data is only shared where necessary, relevant, and lawful.

7. Data Storage and Security

Offbeat Education takes appropriate technical and organisational measures to protect personal data. This includes:

•⁠ ⁠Secure digital storage systems
•⁠ ⁠Restricted access to personal information
•⁠ ⁠Staff training on data protection and confidentiality

Personal data is retained only for as long as necessary and in line with legal and contractual requirements.

8.⁠ ⁠Individual Rights

Under data protection law, individuals have the right to:

•⁠ ⁠Access their personal data
•⁠ ⁠Request correction of inaccurate or incomplete data
•⁠ ⁠Request erasure of data (where applicable)
•⁠ ⁠Object to or restrict processing
•⁠ ⁠Request data portability
•⁠ ⁠Withdraw consent (where consent is the lawful basis)

Requests should be made in writing using the contact details below.

9.⁠ ⁠Complaints

If you have concerns about how Offbeat Education handles personal data, you have the right to make a complaint to the Information Commissioner’s Office (ICO).

10.⁠ ⁠Contact Details

For questions, requests, or concerns relating to data protection, please contact:

Offbeat Education
Email: info@offbeat-education.com

11.⁠ ⁠Review of This Privacy Notice

This Privacy Notice is reviewed regularly to ensure it remains accurate and compliant with data protection legislation.
Last reviewed: 31.01.26